Designations play a crucial role in Team GPS by providing a structured way to classify employees based on their job roles. Whether it's a Level One Help Desk Engineer or an Accounts Receivable Coordinator, designations help streamline organizational processes and align employees with their respective responsibilities. This guide will walk you through the process of defining and managing designations within Team GPS.


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Functionality


Designations serve as labels for job roles within your organization. By assigning specific designations to employees, you can effectively categorize them based on their roles and responsibilities. Moreover, designations facilitate the setup of scorecards and Key Performance Indicators (KPIs), enabling you to track and evaluate employee performance at scale.


Setting up Designations


  1. Navigate to the Admin Settings > Organization > Designations
  2. Click on "Designations" to access the Designations management page.
  3. On the Designations page, you can:
    • Add new designations by selecting "Add Designation" and entering the name of your designation.
    • Optionally, assign specific departments to contain these designations.
    • Assign designations directly to employees from this screen.
Note: The name of the Designation is the only required field on this page



Managing Designations


  1. In the list view of all designations, you can:
    • View the total number of designations at the top of the screen.
    • See each designation's name and the number of employees currently assigned to it.
    • Edit designations directly from the table using the action menu.
  2. Once designations are set up, navigate to individual employee profiles via Admin Settings > Organization > Employees and select individual employees.
  3. Select the appropriate designation for each employee from the populated list under the "Designation" field.
    • The list includes designations added to the organization's Designations page.


Importance of Designations


Beyond classification, designations play a pivotal role in Team GPS Scorecard setup. By assigning scorecards to specific designations rather than individual employees, you establish a one-to-many relationship. This means that any employee holding a designated role automatically inherits the associated scorecard and KPIs, streamlining performance management processes.


Conclusion


Designations in Team GPS offer a systematic approach to organizing and managing employees based on their job roles. By utilizing designations effectively, organizations can enhance operational efficiency, streamline performance evaluation, and align employees with their respective responsibilities. Explore the power of designations in Team GPS to optimize your workforce management strategy.